The Short Version
- Use workspace roles (admin, member, contributor, viewer) to control who builds versus who reads.
- Publish a polished App to a wide audience rather than handing out the raw workspace.
- Most viewers need a Power BI Pro license, so count your audience before you promise access.
- Fabric capacity changes the math only at higher volume; below that, per-user licensing is cheaper.
Bottom line: Share through an App with the right workspace roles, and license per user until your audience is big enough to justify a capacity.
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